Small Scale Outdoor Special Events - Fire Safety Requirements

Vendors or organizers conducting cooking activities using residential type BBQ’s or appliances must adhere to these precautions and sign the acknowledgement below.

Major Outdoor Special Event, Fire Department Approval - Vendor Fire Safety Requirements - General Non-Cooking

As a condition of approval for vendors to attend or participate in the special event, the event organizer is obligated to ensure that all vendors comply with the following requirements.

Vendors conducting any cooking activities must also complete the Vendor Cooking Conditions Form.<link>

Name of Event

Name of Vendor

Person Responsible - Contact Information

First Name

Middle Name(s)

Last Name

Phone Number

E-Mail Address

Cooking Activities

NOTE: Any cooking activity within any enclosed tent is prohibited. Public access is prohibited under any open sided canopy used to cover cooking activities.

Fuel fired cooking will be conducted a minimum of 1.2m (4ft.) from combustible materials and/or any tent, unless the appliance is labeled for specific clearance to combustibles.
Any canopy over a cooking activity shall meet one of the following fire retardant specifications: NFPA 701, or Note 4 of Test Method 27.1 of the CAN 2-4.2, or CAN/ULC S-109-M.
A portable fire extinguisher with minimum 2A10BC rating with technicians tag certifying maintenance within last 12 months shall be provided for any cooking activity other than deep fat frying. An extinguisher with minimum 40BC or K class rating shall be provided with current tag certifying maintenance within last 12 months for any deep fat frying activities.

Transporting and Re-Connecting Propane Cylinders

Transport cylinders in the upright position and prevent it from movement during transport.
Do not leave a propane cylinder inside a hot vehicle for extended periods.
Check threads of the tank valve and regulator connection before reconnecting the cylinder. Test the connection for leaks after reconnecting. This test can be done by turning off the B.B.Q.’s control knobs, turning on the tank valve and spraying the entire connection and tank valve with a soapy solution. If bubbles appear, do not use the B.B.Q. until the leak has been repaired.

Safe Use of B.B.Q

Always open the lid to the B.B.Q. prior to lighting.
Always fully open the tank valve during use and fully close it when finished.
Never leave the B.B.Q. unattended.
Ensure members of the public are not able to come in contact with hot surfaces of BBQ

If a Fire Starts:

If the fire is near the tank valve or connection, do not try to extinguish the fire. Get everyone away from the area and call 911.
Only close the tank valve if it can be done safely. If you are unsure, call 911

By signing below, the vendor certifies that they will comply with the above conditions.

Applicant Signature

Clear

By checking Yes, I am attesting that the information provided on this form is true and correct and submitting is equivalent to my authorized signature.

Yes

Date

Collection of Information

Personal information contained on this form is collected under the authority of the Municipal Act, 2001, c.25, as amended and the Fire Protection and Prevention Act 1997, S.O. 1997, c. 4, and will be used, maintained and disclosed in accordance with the Municipal Freedom of Information and Protection of Privacy Act c. M56 s.29(2). This information is collected for the purpose of Huntsville/Lake of Bays Fire Department maintaining fire safety during special events and responding accordingly. Contact the Municipal Clerk, 37 Main Street East, Huntsville ON P1H 1A1 (705) 789-1751 for information regarding the collection and disclosure of information.